Assign Reviewers
For your Submissions, you can assign an individual reviewer or a reviewer group (opens in a new tab) to assist with the review and evaluation process. You can add them either at the moment of creating the Call or once created.
When creating the Call > Step 2 (Configuration) you can specify for the allocation to be “Manual” or "Automatic" under the Review Settings section:
Automatic
If Automatic is selected, you will be asked to assign the reviewer/ reviewer group that will be automatically used for the upcoming submissions:
Manual
When selecting Manual, once the Call is created, you can have the following options to assign reviewers:
Volunteer reviewer Invitation
This tool provides an opportunity to invite external individuals to join our platform as volunteer reviewers for your submissions. It's a strategic approach when your existing pool of reviewers is limited or non-existent, opening the door to a broader range of perspectives. Moreover, these volunteer reviewers have the flexibility to specify their availability as per their convenience.
To invite, from the Reviewers tab > click the Add Reviewer bottom:
In the pop-up window, search or add if not listed internally the desired reviewer. A notification will be sent to the reviewer’s email address for this person to accept our decline to the invitation to be available as s reviewer.
Assignment of a single submission
Directly from the Submission: view/open the submission, under the Reviews section click the Add reviewers bottom.
Search by name or email address of the individual reviewer or reviewer group, then click **Assign Reviewers.**Note: you can add multiple reviewers/reviewer's groups at a time, and decide to send a notification about the assignment.
Bulk Assignment
From the Submissions list, you can select as many submissions as you want, click Bulk action on the left top corner, and select from the drop-down menu Assign Reviewers
From here, you can select the following:
- Select Reviewers: you can add individual reviewers or choose/create a reviewers group
- Assignment rules: select how the assignment will take place if a submission is reviewed by one reviewer, reviewer by every reviewer, or a custom assignment. You can also decide to Send email notifications to all assigned reviewers and Ignore existing reviewer-assignments